Code of ethics and professional practices
All members shall abide by the association’s Code of Conduct and The Stockholm Accords posted on the MEPRA website. Anyone found to be in breach of the Code will be answerable to the Board and may have their membership terminated.
Member benefits and the fee structure can be found under the membership section on the website.
- Corporate companies
- Small medium enterprise
- Large agency member (41+ employees)
- Medium agency member (11 to 40 employees)
- Small agency member (1 to 10 employees)
- Individual member
- Student member
- Applications for membership must be submitted online.
- Only those applications from people living or working within the geographical region of the Middle East will be accepted.
- Any applicant rejected by the MEPRA Board may appeal to the Chair.
- A member may resign at any time.
- Members who fail to pay their dues after reasonable notice may be suspended or have their membership terminated.
- Annual membership fees are renewed every twelve months.
- A refund will not be made if a membership is terminated or cancelled for any reason.
- Wherever feasible, MEPRA members shall be encouraged to group themselves into Chapters. A Chapter can be based on a city, a territory embracing more than one city, or a country.
- The Chapter is the basic unit from which most of the association’s activities should spring. Chapters shall initiate and carry out their own programs, advancing the mission of the association.
- Twelve individual members may petition the Board for authority to organize a Chapter. Following receipt of a petition form carrying the requisite signatures and receipt of payment of the equivalent dues, the Chapter shall be recognized and inaugurated by a Charter issued by the Board.
- A Chapter’s Charter shall be in harmony with those of the association and shall be approved by the Board.
- Election by Chapters of their Chairs and other officers shall, where practicable, be completed in February which is the same month in which the Association’s full elections are held.
- Chapter Chairs shall be elected – or appointed – for a two-year term and may serve one further consecutive term. Further extension must have the Board’s approval.
- MEPRA’s Board shall have the right to suspend or revoke the Charter of a Chapter if its membership falls below five, or if its activity is not considered sufficient to justify use of the association’s name, or is in conflict with the purposes and policies of the association, or if it fails significantly to meet the agreed upon administrative and financial responsibilities to MEPRA.
- Chapters are encouraged to form and foster Student Chapters.
The administration of the association’s affairs shall be the responsibility of the Executive Director and/ or secretariat that answers to the association’s Board. The Board of Directors are elected members. These are:
- Vice Chair
- Chairs of Sub-Committees
- The Chair shall preside over meetings of the association and the Board of Directors.The Chair shall see that the Articles of the association are observed and shall be an ex officio member of all committees.
- The Vice Chair shall, in the absence of the chair, chair the Board meetings.
- The Treasurer shall be responsible for the finances of the association and shall present a statement of finances at the Annual General Meeting of the association covering other such statements from time to time as shall be requested by the Board of Directors.
- The Secretary shall be responsible for the secretarial work of the association, the safekeeping of the association’s records and membership files, the keeping of minutes at meetings, the conducting of correspondence and the issuing of notices of meetings.
- Remuneration – apart from the General Manager, Business Development Executive and Finance Assistant, Board officers shall receive no direct or indirect remuneration for their services.
Board of Directors responsibilities
- The Board is responsible for the reputation and good keeping of the Association.
- Responsible for deciding the duties and responsibilities of each officer.
- Have the authority to act on behalf of the Association.
- Responsible for planning future policy, programs, speakers and events.
- Responsible for all fundraising activities and ensuring they are executed in accordance with MEPRA’s guiding principles.
- Have the right to veto policies, statements and activities of other chapters, sub-committees or bodies acting in the name of MEPRA.
- Have the right to enforce policies on all members of the association in accordance with this Charter.
- Have the right to audit any activity or action taken by a member or chapter or sub-committee to protect MEPRA’s reputation.
- Responsible for accepting or rejecting applications for membership and is not be obliged to give any reasons for its decisions. It may also grant exceptions if the applicant possesses qualifications or experience equivalent to a specific grade.
- May, at its discretion, invite other members to attend Board meetings as observers but without the right to vote.
- May appoint sub-committees and invite any member of the association to assist the Board or serve on a sub-committee. All sub-committees shall conduct their activities in accordance with the objectives of the association and with any directions of the Board.
- May engage staff and obtain office and other facilities as considered necessary, the costs of which will be paid out of membership dues.
- May establish rules for the conduct of its business and the business of the association.
- 50% of the total number of full voting members of the Board of Directors constitutes a quorum. In the event that a voting member of the Board cannot attend a meeting where a vote will take place, that member of the Board may in writing ask that proxy on that issue cast his/her vote.
Election of the Board
The Board shall be elected from MEPRA’s members. The election will take place at the Annual General Meeting to be held each year or at an Extraordinary General Meeting if required and agreed by a majority of the Board.
- The Board shall be responsible for establishing the nomination and election process each year, provided always that: nominations for each office of the Board will be invited from the members of the association when giving notice of the Annual General Meeting. The Board must receive all nominations in writing in reasonable time before the date of the Annual General Meeting. Every nomination shall be supported by at least two voting members of the Group. The Board will circulate the list of nominations to members not less than two weeks prior to the Annual General Meeting.
- Election will be by a simple majority of the members eligible to vote.
- If for any reason a member of the Board is unable to serve for a full year the vacancy will be advised to the members and the Board may fill the vacancy from any candidates that express an interest in filling the vacancy and which have the competencies required in order to fill the relevant role. The decision of the Board in relation to filling vacancies shall be final.
- In order to ensure that the Board upholds its responsibility towards the association, any officer who fails to turn up for two consecutive meetings and cannot provide a compelling reason for their absence will be asked to step down with immediate effect.
- To ensure that there is a good representation of the members on the Board, all positions will be put up for election every two years. Elections to the Board will take place every year, with Sub-Committee Chairs, Secretary and Treasurer elected in one year and The Chair and Vice Chair elected the next.
- Members standing for office have to have been members of MEPRA for at least 12 months.
- Members elected to the Board must have 4 – 5 years working experience in the region and at least 10 in the public relations industry, be of good standing and recognized individuals for their services to the industry within the Middle East.
Management of member details – confidentiality
- The Board will maintain an up-to-date list of all members.
- Member’s personal details will be kept confidential.
- Generic information (gender, age group, salary group, work type etc) will be made available for research purposes only and will be packaged and made available outside the association for a commercial fee.
Audit & financial year
- MEPRA’s fiscal year runs January 01 to December 31.
- The association will have an Honorary Auditor who shall be elected at the Annual General Meeting.
- The Committee shall arrange for the accounts of the association to be audited at the end of each financial year and for a report from the Honorary Auditor to be presented to members at the Annual General Meeting.
- The Annual General Meeting shall be held each year at a time determined by the Board. Business at the Annual General Meeting shall include (but not be limited to) a Report of the Board, Financial report, Election of the Board and in due course, Election of the Auditor.
- The Board giving reasonable notice to members shall call the Annual General Meeting. All other general meetings at which official business of the association is to be discussed and the Board giving not less than 14 days will call a vote taken notice to members. A general meeting may be called to coincide with a luncheon meeting or other event.
- Voting may be by a simple majority and in the event of a tie; the Chair shall have a casting vote. A member of the association may appoint another member who is entitled to vote to be his proxy to vote at a general meeting, provided that such proxy shall be declared to the Board in advance.
- The quorum for a general meeting shall be the members present holding or representing 15% of the vote rights.
- The Vice Chair and failing that by another member of the Board shall chair by the Chair or in his/her absence, each general meeting.
- A resolution to dissolve the association shall only be proposed at a general meeting and shall be carried out by a majority of at least two-thirds of the members voting at the meeting.
- The dissolution shall take effect from the date of the resolution and the members of the Board shall be responsible for the winding-up of the assets and liabilities of the Group.
- Any property remaining after the discharge of the debts and liabilities of the association shall be given to a charity or charities nominated by the last Board.