Office Administrator / Coordinator at Instinctif Partners

The Company

We are  an  international business communications consultancy –  a  partnership – specialists in reputation, influence  & engagement. We work with our clients to ignite multiple & complex audiences through deep  insight, expert  storytelling & creative  delivery. We employ over 350  people  across  Europe,  Africa, and the Middle East, acting for over 850 clients,  from large quoted  multi-national  corporations to SMEs just starting  on their journey. Instinctif Partners has been operating  in the Middle East and North Africa (MENA) since 2008.

We are dedicated in helping  our clients  meet  the  challenges of their  business by developing  communications strategies, enhancing brand value and communicating their story to key audiences. Our MENA business provides a range of consultancy services across  industry and government sectors. We offer:

o Capital markets & investor relations consultancy

o Financial communications

o Corporate communications and public policy

o Corporate reporting

Responsibilities

Office Administration

• First point of contact for all visitors to the office and answering and coordinating incoming calls
• Taking inventory of office supplies and ordering supplies as required
• Key contact for all office facilities queries and external supplier requirements
• Maintain upkeep of office equipment- liaise with IT to resolve technical problems
• Establish and maintain office procedures and first point of contact for issues that may arise
• Assisting senior management team when required

Project Coordination

• Support on planning and managing projects  from initial stages through to final delivery
• Liaise with internal and external stakeholders on the status of projects
• Track the project deliverables  and meet agreed  deadlines
• Overseeing the project’s budget, notifying stakeholders of key cost implications, changes to budget, spending and cost changes
• Ensuring key Service Level Agreements are met
• Work alongside the existing designers, translators, and content writers

Requirements

• Must have a friendly personality
• English and Arabic is a must
• Bachelor’s degree  or equivalent experience
• Should have good written & communication skills in English
• Good interpersonal skills
• Possesses strong planning, efficient reporting ability and excellent use of MS Office as a communication tool, organising, budgeting, etc.
• Excellent organisational skills, proactive and ability to prioritize
• Proven experience of effectively managing projects  large and small from brief through to delivery
• Multi-tasker with ability to juggle several projects
• A go-getter  with an ability to work autonomously
• Multi-task with deadlines and ensure that time is managed effectively

How to Apply

Please send your cover letter and cv to Vanessa.Dawson@instinctif.com